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Upload an air waybill and watch as Affinda instantly predicts the data fields you need, helping you automate air waybill data extraction in just a few clicks.
How to automate air waybill processing with Affinda's AI
- 1
Upload your air waybills, your way
Email, drag and drop or connect via API.
- 2
Watch as it extracts your air waybill data
Affinda's AI reads your air waybills with impressive contextual understanding. It splits and classifies documents, extracts and validates data, then transforms the output to match your business needs.
- 3
Automatically route the data to your systems
No manual data entry required. Affinda integrates seamlessly into your existing tech stack.
Extract any information from any document, fast
Affinda's AI reads, understands and extracts data from any air waybill or document 
Cleanse and transform data
Affinda automatically converts extracted AWB data into the format your TMS, ERP or customs system recognizes, ensuring it's ready for immediate use. Need something custom? Use natural language to describe how you want the data structured.
Apply business logic
Write validation rules in natural language to apply your business logic to AWB data. This ensures accuracy, catches errors before they reach your systems and enables straight-through air waybill processing.
Combine the best of artificial and human intelligence
1B+ documents processed
10+ years of IP combined with the latest AI innovations
800+ customers
95% reduction in manual processing achieved
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Drag and drop, email or upload via API. Affinda can handle any document, any file type and any layout with ease.See the magic
Watch as the platform predicts the information you want to extract, letting you build models in minutes, not months.Automating their document processes with AI
Frequently asked questions
What is air waybill processing?
Air waybill processing is the workflow air freight and logistics companies use to capture, extract and validate shipment data from air waybills. Our AI air waybill data extraction software automates the entire process – from AWB numbers and flight details to cargo descriptions and charges. It reduces manual effort, speeds up customs clearance and connects directly to your TMS, ERP and cargo management systems.
What is air waybill data extraction?
Air waybill data extraction is the process of reading an air waybill and capturing critical shipment information (such as AWB numbers, shipper and consignee details, flight information, cargo descriptions, weights and charges). Our platform uses AI to automate air waybill data extraction, converting both structured and semi-structured documents into accurate, structured data ready for your cargo management systems and downstream workflows.
What is air waybill extraction?
Air waybill extraction is the automatic capture of key shipment data from air waybills using AI. Our air waybill extraction software combines reading order models, OCR, LLMs, RAG and more to convert this information with high accuracy and faster processing times.
What is an air waybill parser?
An air waybill parser is software that automatically reads and extracts data from air waybills, then converts it into structured, machine-readable formats. Our AI air waybill parser adapts to different layouts and languages, learning from each document it processes to deliver the exact output format your TMS, ERP or cargo systems require.
What is air waybill line extraction?
Air waybill line extraction captures detailed cargo data from tables and rows within your air waybill – including weights, charges, descriptions and reference numbers – while preserving the connections between each line item. Our platform handles everything from simple grids to complex, multi-page tables with grouped cargo, turning raw shipment data into structured, actionable information.
What data fields can Affinda's AI air waybill processing software extract?
Affinda's AI air waybill processing software captures every critical field from your air waybills, regardless of format or layout. Standard data fields include:
Shipment Identifiers
- AWB Number: Master air waybill number, the unique 11-digit identifier for each shipment.
- Reference Numbers: Customer reference, booking reference, or internal tracking codes.
- Routing References: Additional identifiers linking shipments across systems or partners.
Party Information
- Shipper Details: Name, address, contact information and account details of the consigning party.
- Consignee Details: Name, address, contact information and account details of the receiving party.
- Agent / Issuing Carrier: Name and location of the freight forwarder or issuing airline.
- Notify Party: Contact details for shipment notifications or delivery coordination.
Flight & Routing
- Flight Details: Flight number, carrier code and departure date.
- Airport Codes: Origin and destination airports (three-letter IATA codes).
- Routing / Via: Transit points, connecting flights or routing instructions.
Cargo Details
- Cargo Description: Nature and contents of goods being shipped.
- Number of Pieces: Total piece count for the shipment.
- Weights: Gross weight, chargeable weight and volume weight (in kg or lbs).
- Dimensions: Length, width and height of packages when specified.
- Handling Information: Special handling codes, service level or cargo type indicators.
Financial Information
- Charges: Freight charges, fuel surcharges, security fees and handling charges.
- Valuation / Declared Value: Customs value or declared value for carriage.
- Currency & Rate: Currency code and applicable rate class.
- Payment Terms: Prepaid, collect or third-party billing instructions.
Other Fields
- Dates: Execution date, issue date or departure date.
- Signatures & Stamps: Carrier signature, shipper signature and customs stamps.
- Checkboxes & Indicators: Insurance, customs declarations or dangerous goods flags.
Need to extract custom fields or adapt to your unique air waybill templates? Define them in the UI or describe them in plain language and Affinda will capture and structure them automatically.
What file types does Affinda's AI air waybill processing solution support?
Our AI agents can process any file type. Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCX (Word), XLSX (Excel), HTML and TXT/CSV.
How does Affinda process air waybills and extract air waybill data?
Affinda's AI agents read, extract and validate air waybill data. Our platform is intuitive to set up and easily integrates into your systems. Simply:
- Upload your air waybills via drag-and-drop, email or API.
- Configure business logic to match your organization's rules and workflows.
- Let Affinda check and validate extracted data against your business logic and TMS, ERP, customs platforms or air cargo management systems to ensure accuracy.
- Access structured air waybill data directly within your systems.
The result? Faster, more accurate air waybill processing with minimal manual input.
Can Affinda extract data from scanned or image-based air waybills?
Yes. Our AI air waybill processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.
What language does Affinda's AI air waybill automation platform support?
Our AI air waybill processing platform can automatically detect and process air waybills in 50+ languages, including multilingual air waybills containing more than one language. Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.
Does Affinda integrate with TMS, ERP, customs and air cargo management systems?
Yes. Our AI air waybill processing platform integrates with 400+ downstream systems, including TMS, ERP, customs platforms and air cargo management systems. Build no-code integrations using our AI integrations agent, or develop and host your own with our APIs – whatever suits your air waybill data extraction workflow best.
What are some examples of AI air waybill workflow automations?
AI air waybill processing helps automate and optimize logistics workflows across business units such as:
- Air Freight Operations: Accelerate cargo tracking and shipment visibility by extracting AWB numbers, flight details and cargo data from any format. Automated validation catches routing errors, weight discrepancies and missing references before they disrupt delivery schedules.
- Customs and Compliance Teams: Speed up customs clearance with instant extraction of shipper, consignee and cargo details. Business-rule validation flags incomplete declarations, incorrect HS codes and missing documentation.
- Supply Chain and Operations: Connect structured air waybill data directly to your TMS, ERP and cargo management systems to improve shipment visibility, streamline reconciliation and scale operations without adding headcount.
What is an air waybill OCR data extractor?
An air waybill optical character recognition (OCR) data extractor scans and captures shipment information from air waybills, regardless of format or language. Upload air waybill documents in PDF, JPG or PNG formats. The OCR technology converts the documents into a text layer, ensuring all text (including scans, photos or handwritten notes) is captured. Affinda's AI models then identify and extract key fields such as AWB numbers, shipper and consignee details, flight information, cargo descriptions, weights and charges, transforming them into structured, usable data.
This automation eliminates manual data entry, reduces errors and saves time. Once the air waybill data is captured and structured, our AI air waybill processing pipeline can apply machine validation and post-processing to enable seamless integration with TMS, ERP, customs platforms and air cargo management systems.
Businesses in air freight, logistics and supply chain rely on Affinda's AI for their cargo tracking, customs clearance and shipment visibility processes, streamlining workflows and improving overall efficiency.